UPDATED 2022: BIR Inventory Lists in the Philippines (2024)

Do you run a business in the Philippines? Does the business hold inventories for commercial sale? If so, are you aware of the key BIR compliance requirement to submit updated Inventory Lists to the BIR each year?

In short – businesses in the Philippines that hold inventories for sale are required to submit an updated Inventory List to theBIRby a specific deadline every year.

Our Explainer below outlines all you need to know about the submission of BIR Inventory Lists!

We also outline the Deadline Date for the submission of the Inventory List by PH companies in 2022!


  • 1 What is the Inventory List?
  • 2 Why Must PH Companies Submit an Inventory List?
  • 3 What Information Must be Included in the Inventory List?
  • 4 What Can Be Excluded From the Inventory List?
  • 5 It’s Important to Know What to Include in the Inventory List!
  • 6 But, My Business Does Not Have Any Inventories at the End of the Year?
  • 7 What is the Deadline for Submitting the Inventory List?
  • 8 Additional Reporting Requirements
  • 9 Penalties
  • 10 CloudCfo

What is the Inventory List?

The Inventory List is a compliance requirement for businesses that hold inventory for sale in the Philippines. This list must be prepared and submitted by relevant companies to the BIR on an annual basis.

The Inventory List is a comprehensive report that must outline the details of all inventories held by a company as at the last date of the company’s financial year.

TheDeadline Date for submission each year depends on the financial year (i.e. calendar or fiscal) of the particular business.Many companies in the Philippines will have financial years that follow the calendar year. This means that the last date of the financial year for many businesses will be 31 December.

See further below for the submission Deadline Date that applies to your business!

It’s important to note that the Inventory List is not the only inventory-related document or record that has to be submitted to the BIR at the time of submitting the Inventory List! The BIR requires other inventory-related documents, records and schedules to be submitted along with the Inventory List – as outlined further below!

Why Must PH Companies Submit an Inventory List?

The primary reason for submitting an Inventory List in the Philippines is simple – it’s a mandatory compliance requirement under the Philippine tax and compliance framework. That is as good a reason as any reason!

Section 13 of Revenue Regulations No. V-1, also known as the Bookkeeping Regulations, provide that taxpayers in the Philippines that hold inventories for sale are required to have and maintain a book of inventories.

RR No. V-1 also requires that details relating to such inventories held at the end of each financial year by a company must be prepared and submitted to the BIR.

If you don’t have robust inventory management processes or systems in place, completing the Inventory List accurately can sometimes be quite a challenge!

One of our previous articles might be quite helpful in this regard as we identify a number of inventory management controls that can help your PH business and make the submission of BIR Inventory Lists each year a much more efficient process!

What Information Must be Included in the Inventory List?

RR No. V-1 provides that the Inventory Listshould includevarious details relating to the type, value and number of inventories held by a company.

Under RR No. V-1, the following information should be provided in relation to all inventories for sale which are held by a company on the last date of the previous financial year:

  • A Description of the goods or inventories held by the company;
  • The Quantity of the goods or inventories held;
  • A Description of the particular types of inventories held by the business;
  • The Unit in which the inventory is measured or valued by the business;
  • The Total Cost of every item of stocks-in-trade, materials, supplies and other goods found on the premises of the company at the close of the financial year.

What Can Be Excluded From the Inventory List?

Inventories that are not held for sale are not required to be included in the Inventory List.

Why would a company hold inventories or stocks of a product that are not actually for sale?

Businesses will usually have items that they hold which might help them to run their business operations but are not necessarily part of the goods that are sold to customers.

This might include, for example, spare parts for machines, daily office supplies, IT equipment for internal use by company representatives or employees, manufacturing supplies and any other equipment or items that are required to support the internal operations of a company.

It’s Important to Know What to Include in the Inventory List!

Submitting the Inventory List to the BIR with accurate details and information is an important exercise!

Why? Here are just a few reasons:

  1. Double reporting– Sometimes, two companies might include the same inventory in each of their Inventory Lists. For example, consigned goods might incorrectly appear in the inventory lists of both the consignor and the consignee. So it would be practical for the consignor and consignee to communicate and settle any potential discrepancies that might arise within their respective Inventory Lists.
  2. Incorrect information in the Inventory List may result in inaccurate information being recorded in the accounting records/books, inaccurate budgets and forecasts as well as incomplete financial reports.
  3. The submission of incorrect information to the BIR can result in financial penalties (see further below).
  4. Inaccurate reporting of inventory can give rise to investigations or audits by the BIR.

Above are just 4 key reasons for why companies need to ensure their Inventory Lists are accurate and submitted on time! There are undoubtedly many more reasons.

So make sure to treat the BIR Inventory List as any other type of tax or compliance requirement here in the Philippines and get your Inventory Lists filed on time every year!

But, My Business Does Not Have Any Inventories at the End of the Year?

Ok – But, does the business usually hold inventories for sale? If so, then an Inventory List will still have to be filed!

If your company usually holds inventory, but, for some reason, it just did not have any inventories at the end of the prior financial year, the company is still required to submit an Inventory List – it just won’t include any details of any inventories held!

Why would a company not have inventories at the end of the financial year if it is a company that sells goods as a commercial business? This could arise for a number of reasons!

Perhaps, the company stopped operating for a few months due to the current Covid pandemic and as a result, stopped purchasing stocks or inventories. Perhaps, the current global supply chain challenges affected the company’s inventories and a new shipment of goods is not due until the following year. Or perhaps, simply, the end of the financial year fell at a time at which stocks had been depleted and the new stocks had not yet arrived!

The reasons are endless. However, the important thing to remember from a compliance perspective, is that if your company usually holds inventories for sale to customers, you will have to consider the submission of the Inventory Lists every year – whether or not you actually have inventories on hand at the end of the year!

What is the Deadline for Submitting the Inventory List?

Inventory Lists must be submitted every year. The Inventory List Deadline in the Philippines is within 30 days of the end of the company’s financial year.

So, as mentioned above, the submission date for each company can vary depending on the date of the company’s financial year.

Many companies will have a financial year that follows the regular calendar year, meaning 1 January – 31 December. However, some companies might select a different financial year (also referred to as a fiscal year).

Why might a company choose a financial year that differs from the calendar year? There could be many reasons for this – there is generally no specific formula.

For example, the Philippine company might be a subsidiary and part of a larger group of companies, either internationally or domestically, which follow a different financial year. Management will generally want all group companies to have the same financial year. Or perhaps management wanted to align the financial year with the registration of the business – i.e. if the business was registered on 1 June, management might like to keep the financial year as 1 June to 31 May.

Here’s an example to help companies understand and prepare for the Inventory List Deadline!

In the example below, the financial year of ABC Company follows the calendar year, while XYZ Company and PPP Company follow their own fiscal years.

As a result, the deadlines for the submission of annual Inventory Lists are different, as outlined below:

Company NameFinancial YearEnd of the Financial YearDeadline for Submission of Annual Inventory List
ABC CompanyCalendar YearDecember 31, 2021January 30, 2022
XYZ CompanyFiscal YearJune 30, 2022July 30, 2022
PPP CompanyFiscal YearSeptember 30, 2022October 30, 2022

Additional Reporting Requirements

In 2015, the BIR issuedRevenue Memorandum Circular No. 57-2015, which provided further guidelines on the submission of the BIR Inventory List and additional information that must be submitted along with the Inventory List.

Certain companies are required to submit various records, lists and schedulesin additionto the Inventory List.

This includes companies that maintain inventory of stock-in-trade, raw materials, goods in process, supplies and other goods, such as manufacturing, wholesaling, distributing/retailing sectors, real estate dealers/developers and service companies, e.g., construction companies, building contractors, etc.

UnderRMC No. 57-2015, a business with tangible asset-rich balance sheets with at least half of its total assets in working capital assets (e.g. accounts receivable, inventory), must submit, in both hard and soft copy, additional schedules and lists in the prescribed format outlined in the Annexes to RMC No. 57-2015, as follows:

  • For manufacturing, merchandising or retail companies – inventory of merchandise/raw materials/goods in process/finished goods(Annex A)
  • For real estate companies – inventory of saleable units with corresponding cost per project(Annex B)and/or inventory of saleable units per project with the corresponding trade accounts receivable reconciliation(Annex B-1)
  • For construction industries – schedule of outstanding receivables (beginning and ending) and realized gross profit per project(Annex C)

What about the soft copies of these records?

The soft copies of the Inventory List and the additional schedules and reports must be submitted via an accurately labeled DVD-R, along with a Notarized Certification signed by the authorized representative of the taxpayer.This Certificate is to certify that the information contained on the DVD-R is true and accurate.

A template format for this Certificate can be found atAnnex DofRMC No. 57-2015.


Companies must recognise the filing of the BIR Inventory List as a key compliance requirement under the Philippine tax and compliance framework!

Where a company does not file the Inventory List by the relevant Deadline Date, or files the Inventory List using an incorrect format or without the required accompanying documents and records (in other words, filing in a format not-prescribed by the BIR), the company will be in breach of its BIR filing obligations and will be subjected to penalties for non-filing.

Section 3 of RMC No. 57-2015 outlines the penalties for violations of the requirement to submit both the Inventory List and the additional reporting documents, records and schedules.


CloudCfo offers compliance services specifically for Startups and SMEs here in the Philippines! We help our clients get their BIR Inventory Lists filed on time, every time!

Through our reliance on processes and controls, we ensure that our clients are not only aware of upcoming filing deadlines – but that they also have adequate time to start preparing!

Contact CloudCfo today and let’s discuss how we can support your filing and compliance requirements for the rest of 2022 and beyond!

DISCLAIMER: This article is strictly for general information purposes only. Nothing in this article constitutes or intends to constitute financial, accounting, regulatory or legal advice and must not be used as a substitute for professional advice. It is still necessary to consult your relevant professional adviser regarding any specific matter referenced above.

UPDATED 2022: BIR Inventory Lists in the Philippines (2024)


How many copies of inventory list? ›

Secure three copies. If you don't have ending inventory, you are still required to submit a hard copy of inventory listing and/or DVD or USB depending the RDO.

What should be on an inventory list? ›

An inventory list is a comprehensive, itemized list that details every product your company has in stock, including raw materials, work-in-progress items, and finished goods. In general, an inventory list should include the product's name, SKU number, description, pricing, and quantity.

Who should file an inventory list? ›

2. Who are required to submit Inventory List? All taxpayers with tangible asset-rich balance sheets, often with at least half of their total assets in working capital assets, like accounts receivable and inventory, shall submit inventory list.

What counts as inventory for taxes? ›

Inventory is made up of all the items that a business has on hand to sell, as well as all of the goods that the company will use to manufacture income-producing goods. While inventory is not directly taxable, it is used to calculate a business's cost of goods sold, or COGS.

How much is the penalty for non submission of inventory list? ›

P1,000 per failure to submit per return or per information, up to P25,000 per year for each category. One information per buyer/seller is one offense.

What are the 4 types of inventory? ›

While there are many types of inventory, the four major ones are raw materials and components, work in progress, finished goods and maintenance, repair and operating supplies.

What is the best way to count inventory? ›

The best way to count inventory is with inventory management software that helps keep inventory audits short and sweet. Using an inventory app is faster than physically counting items and maintaining spreadsheets, and it's also more accurate.

What is the example of inventory? ›

Inventory refers to all the items, goods, merchandise, and materials held by a business for selling in the market to earn a profit. Example: If a newspaper vendor uses a vehicle to deliver newspapers to the customers, only the newspaper will be considered inventory. The vehicle will be treated as an asset.

Do I have to show inventory on my taxes? ›

Businesses generally must use inventories for income tax purposes when necessary to clearly reflect income. To clearly reflect income, businesses must take inventories at the beginning and end of each tax year in which the production, purchase or sale of merchandise is an income-producing factor.

What should not be included in inventory? ›

Inventory does not include supplies, which are considered to be charged to expense in the period purchased. Also, customer-owned inventory should not be recorded as inventory owned by the company. Further, supplier-owned inventory located on the premises should also not be recorded as inventory.

Who is responsible for inventory count? ›

The Finance or Business Manager of the unit is responsible for ensuring the annual physical inventory is properly performed, inventory records reflect actual quantities on hand, inventory valuation methods are appropriate, and adjustments are entered in the business's accounting system on a timely basis.

What is counted as inventory? ›

Inventory refers to a company's goods and products that are ready to sell, along with the raw materials that are used to produce them. Inventory can be categorized in three different ways, including raw materials, work-in-progress, and finished goods.

Can I expense inventory when I purchase it 2022? ›

Treating inventory as non-incidental materials and supplies means that you can deduct your cost at the later of: when you bought the product or when it's used or consumed.

Which inventory method is best for tax purposes? ›

The first-in, first-out (FIFO) inventory cost method assumes the oldest inventory is sold first. This leads to minimizing taxes if the prices of inventory items are falling.

Can I claim unsold inventory on my taxes? ›

Yes. Inventory tax is a “taxpayer active” tax. That means that it must be calculated by the taxpayer (business owner). Unsold inventory should be counted and valued based on one of the three accepted valuation methods: cost, retail, or lower of cost or retail.

What happens if a company doesn't have inventory? ›

Not having enough inventory means you run the risk of losing sales during a stock out. On the other hand, having too much can also be costly in many ways. Without an inventory management system, you risk these costs and other areas of inefficiency.

Can we amend inventory list? ›

The inventory list may be amended and re-submitted before a Letter of Authority or Assessment Notice is received. Request for extension indicating the reasons may be filed with the RDO. The inventory lists will be used in tax investigations.

What is the inventory formula? ›

The first step to calculating beginning inventory is to figure out the cost of goods sold (COGS). Next, add the value of the most recent ending inventory and then subtract the money spent on new inventory purchases. The formula is (COGS + ending inventory) – purchases.

What are the 2 most common methods of inventory valuation? ›

– There are three techniques of inventory valuation: FIFO (First In, First Out), LIFO (Last In, First Out), and WAC (Weighted Average Cost).

What are the 3 key measures of inventory? ›

We've put together a list of four crucial metrics that you should keep a close eye on over the course of the year: inventory turnover, average days to sell, return on investment, and inventory carrying costs.

What is the 80/20 rule in inventory? ›

The 80/20 rule states that 80% of results come from 20% of efforts, customers or another unit of measurement. When applied to inventory, the rule suggests that companies earn roughly 80% of their profits from 20% of their products.

What is the golden rule for inventory? ›

Count free – Poorly arranged inventory and spares inside the warehouse is bound to result in messy storage and pathetic accountability. This will further result in wastage of time and incur extra work. Hence, inventory should be neatly arranged and should be made visible and count free.

What are the basic types of inventory? ›

The four types of inventory most commonly used are Raw Materials, Work-In-Process (WIP), Finished Goods, and Maintenance, Repair, and Overhaul (MRO). You can practice better inventory control and smarter inventory management when you know the type of inventory you have.

What is the most commonly used inventory method? ›

First In, First Out (FIFO)

The FIFO method is the most popular inventory method because it's the one that most closely matches the actual movement of inventory for most businesses. This method assumes that the first products you acquired will be the first that are sold.

What is simple inventory? ›

Simple Inventory Control is a professional stock control, inventory management and tracking software for small to medium businesses across one or several locations.

How do you make inventory for personal property? ›

List every item of value in your house. Make sure to copy serial numbers of your personal items. Keep all receipts along with a description of the items. Keep a detailed record of antiques, jewelry, major appliances, and collector's items.

Do I have to report inventory on my taxes? ›

Yes. At the end of the year, your business will be taxed on your profits, which your inventory indirectly affects because it will lower your earnings. This will then reduce your taxable income. Your profits are your total revenue minus the cost of goods sold (COGS).

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